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Paying for your studies in the UK or US

If you are planning to apply or have already accepted an offer to study with us, find answers to common questions about paying for your studies in the UK or US.

UK payment information

  • Application and administration fees

    It’s free to apply to a pathway course with Kaplan in the UK – we do not charge an application fee.

    If you receive and accept an offer to study with us, you will generally be charged a £200 administration fee, which you need to pay as part of your deposit (find more information about deposits below).

  • Deposits and when to pay

    Typically, you need to pay a deposit to confirm your place with us. This deposit includes part of your tuition fees, as well as a £200 administration fee and an insurance fee (where applicable).

    When you receive a study offer, you will also receive an invoice that tells you the remaining amount that you need to pay towards tuition and other items. Please refer to your invoice for details of what you need to pay.

    Because we have regular intakes throughout the year, there’s no set time by which you need to pay your deposit. When we have received your deposit you’ll be able to enrol for the next available intake.

    Once you have paid your deposit, the portion of it that goes towards your tuition fees will be deducted from the overall cost left to pay. So, for example, if your total tuition fees are £20,000 and your tuition fee deposit is £5,000, the remaining amount you need to be pay would be £15,000.

  • Where to find your invoice

    Your invoice will be sent to you when your offer is issued. You will also be able to access your invoice through the Online Payment Portal, for which you should receive your login details a few days after your offer is issued.

    If you have not received your invoice within 4 working days of receiving your offer, please contact us and we will get back to you as soon as possible.

  • Paying for accommodation

    If you want College-arranged accommodation, you can inform us and pay a holding fee (typically £1,000) at the same time as your deposit. This will help to secure accommodation with Kaplan alongside your place on your course.

  • Early payment discounts

    Early payment discounts may apply at certain times of the year. Contact your agent or Market Manager for details of any early payment discounts available.

  • Ways to pay

    We accept payments through bank transfers or through our secure Flywire payment portal. You can make a payment in your home currency that Flywire will process at wholesale exchange rates that traditional banks cannot match.

    Your offer letter will include details of how to log in to our payment portal and make payments through the Flywire website.

  • Credit card fees

    Kaplan will not charge you additional fees if you pay using a credit card. Your fees are due in GBP (£), so your card provider may charge for foreign transactions – please check with them. If you pay through our secure online payment facility at Flywire, bank and merchant fees are included in the amount charged.

  • Refunds

    You will receive a refund for your tuition deposit and insurance payment if you get a visa refusal, but you will not be refunded the administration fee.

    For our full refund policy, please see the terms and conditions.

US payment information

  • Application and administration fees

    We do not charge a fee to apply. Some US universities advertise a non-refundable application fee, but this is waived for students who apply through Kaplan.

    If you accept an offer of a place in the Global Pathways program, you will be charged a fee of $150 to cover courier costs and bank charges during the admission process. It is payable with your deposit.

    Kaplan does not charge this fee to students who are admitted to other US programs, including directly to degrees.

  • Deposits and when to pay

    Most applicants must pay a deposit within 30 days of receiving their offer or before the I-20 deadline (whichever is sooner) to confirm their place.

    Deposit amounts vary from $100 to $3,000 (plus a $150 administration fee), depending on the program. This deposit includes part of your tuition costs and, where applicable, the additional fee to cover courier costs and bank charges.

    Once you have paid your tuition deposit it will be deducted from the tuition for your overall study package (with the exception of students of Arizona State University, in which case the deposit is a standalone payment). So, for example, if your total tuition cost is $25,000 and your tuition deposit is $3,000, the remaining amount you need to pay for tuition would be $22,000. Payment of the remaining may be spread out over the duration of the program on a semester/quarter basis.

    The remaining tuition must be paid 30 days prior to or at enrollment. You will receive an updated invoice that tells you the outstanding amount that you need to pay towards tuition and any extra items. Please refer to your invoice for details of what to pay and when.

    If you have an offer for admission to a master’s degree at Arizona State University, you do not need to pay a tuition deposit but must instead confirm your intent to enroll. The exception is ASU master’s degrees in W.P. Carey School of Busness and Thunderbird School of Global Management, which do require a deposit payment.

  • Where to find your invoice

    Your invoice will be sent to you, or be accessible in your university portal, after you receive an offer of admission. If you have not received information on where to find your outstanding tuition, fees and payment due dates, please contact your education agent or your Kaplan admission advisor.

  • Paying for housing

    If you want accommodation arranged by Pathways or the University, you can make this known when you pay your deposit. Your housing deposit will act as a placeholder for accommodation while we check availability, helping to sure your place in a residence, alongside your place in your program. Housing availability, fees and payment schedules will then be confirmed with you. Housing will not be fully secured until payment has been received in full.

    US university student accommodations often include an additional mandatory Meal Plan cost.

  • Ways to pay

    For Pace Global Pathways program

    We accept payments through bank transfers or through our secure Flywire payment portal. You can make a payment in your home currency that Flywire will process at wholesale exchange rates, unmatched by traditional banks.

    Your offer acceptance form and invoice will include details of how to log in to our payment portal and make payments through the Flywire website.

    For all other programs

    Your admission letter will include details of how you can make a payment directly to the University, or will direct you to a web page with guidance. You can also find this information in your university portal.

  • Credit card fees

    We do not charge additional fees if you pay using a credit card. Your fees are due in USD ($) and your card provider may deduct charges for foreign transactions. If you pay through our secure online payment facility at Flywire, bank and merchant fees are included in the amount charged.

  • Refunds

    For applicants to a Pace University Pathways program, you will receive a refund for your tuition deposit and Pathways-arranged housing if you get a visa refusal, but any fee for courier costs and bank charges is non-refundable. For other US universities, the university’s own terms and conditions apply.

  • Additional fees

    US universities charge fees, in addition to tuition costs, that students must pay at the time of their enrollment. This includes mandatory health insurance coverage, and there may also be student center/activity fees, international student fees, technology fee, etc.

    These extra costs will be included in your final invoice via your online student portal, but fees can be reviewed at these links (note that not all the fees listed on the following web pages may be payable by all students):

Still have questions?

Contact our friendly advisers to discuss your application or arrange a meeting in your country.

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