University of Essex International College pre-arrival form

  • Step 1
    Your details
  • Step 2
    Airport transfer options
  • Step 3
    Flight information
  • Step 4
    Accommodation

If you’re having issues submitting the form, try this link.

Use this form to tell us your arrival details so we know when to expect you and are ready to welcome you to Colchester, Essex.


Please complete the form using English characters only.


On certain arrival weekends throughout the year, you can also book a free airport transfer. However, this must be requested at least 72 hours before Arrivals Weekend. After this date, you may be able to book a place on the free transfer if there is still availability but it cannot be guaranteed. However we can assist you with booking a charged taxi transfer, which you can request using this same online form.


Who are you?

I am completing this form as:*

Personal information

Name*
Age on arrival*
Enter the email address you would like all information sent to

Study details

You can find this date on your Offer Letter

All arrangements for the free transfers over Arrival Weekends will be confirmed closer to the arrivals weekend.  You will receive full details of where to go and who to look out for in the week leading up to the main arrivals weekend.  


Please ensure you are fully aware of current government regulations to follow both before you travel and on arrival into the UK.  Kaplan Pathways FAQs, as well as a link to the UK government website, can be found here.


Free airport transfers are only available on the dates given below – details in Step 2.

As you are arriving outside of the main arrivals weekend, we would strongly recommend you book a private taxi transfer so there is someone to meet you on arrival to take you directly to your accommodation.  


All arrangements for airport transfers will be made in line with any government guidelines in place at your time of travel.  Please ensure you are fully aware of any government regulations to follow both before you travel and on arrival into the UK.  Kaplan Pathways FAQs, as well as a link to the UK government website, can be found here.


Private transfers can be booked below.

It is too early to submit your pre-arrival details. Please come back here 3 months before you are due to arrive in the UK for the start of your course. You can leave this form now, by closing the browser tab.

This number is 5 or 6 digits long and can be found on your offer letter
  • Step 1
    Your details
  • Step 2
    Airport transfer options
  • Step 3
    Flight information
  • Step 4
    Accommodation

Airport transfer

You can now book an airport transfer to your accommodation, or let us know that you will organise your own transport.



FREE AIRPORT TRANSFER – the College can arrange a free transfer from London Heathrow airport to your accommodation but only on specific dates which are given below.


This option will only be offered to you below if it is available for your course start date. A free transfer must be booked no later than 72 hours before Arrivals Weekend.


Your flight MUST arrive at least 2 hours before the departure time of the free transfer in order for you to be eligible to book the transfer.  This is to allow plenty of time to collect luggage and clear immigration before the transfer departs.


Note that transfer times are subject to change to meet demand or can be cancelled due to insufficient demand.



PRIVATE TRANSFER – if you select a private transfer, we book a ‘meet and greet’ with a private company who will guide you to a taxi that will take you to your accommodation. This should be booked at least 24 hours prior to your arrival in the UK.

Tell us your airport transfer preference
Tell us your airport transfer preference*
Select your free transfer date (book 72 hours before the arrivals weekend to guarantee your place; to be eligible for the transfer, your flight must be scheduled to arrive at least 2 hours before the transfer time below.)
Full details of arrangements for free transfers will be sent to you 48 hours before the arrivals weekends
Select your free transfer date (book 72 hours before the arrivals weekend to guarantee your place; to be eligible for the transfer, your flight must be scheduled to arrive at least 2 hours before the transfer time below.)
Full details of arrangements for free transfers will be sent to you 48 hours before the arrivals weekends
Select your free transfer date and time (book by 23 October to guarantee your place)
The time shown is when the free coach departs from the airport. Your flight must be scheduled to arrive at least 1 hour 30 minutes before this time. In the event of unforeseen delays, please be aware the coach may leave later than advertised.
Select your free transfer date and time (book by 08 January to guarantee your place)
The time shown is when the free coach departs from the airport. Your flight must be scheduled to arrive at least 1 hour 30 minutes before this time. In the event of unforeseen delays, please be aware the coach may leave later than advertised.
Charged private airport transfer*
Prices shown are per person. Bookings for more than one passenger per taxi will result in an increase to this advertised rate.
Are you making this private transfer request less than 24 hours before your flight is due to arrive in the UK?*

Bookings with less than 24 hours’ notice may incur additional charges on top of the advertised price. It is recommended you contact the college on the arrivals phone number +44 (0) 7741 660659 to ensure we have received your transfer request, in case there is a delay in checking e-mail.

Will anyone be accompanying you on this trip?*
Please provide information on how many people will accompany you and their relationship to you
How many suitcases will you be bringing with you?*
This refers to large suitcases; you can bring a maximum of 2 suitcases and one item of hand luggage (e.g. laptop case, backpack, handbag). If you bring more than this, you may not be able to join the free transfer and will have to arrange your own alternative transport.
How many suitcases will you be bringing with you? *
Please include the number of cases of anyone accompanying you. If you bring more luggage than indicated and a larger vehicle is required, you may incur additional charges
Confirmation of private transfer drop-off address*
Please confirm the address you wish to be dropped off at by your private taxi transfer
Please give the full address of the hotel or private residence you wish to be dropped off at, including the UK postcode*
It is important we can contact you when you arrive into the UK to make it easier for us to assist you in finding your transfer; please include the country code if it is an international number

Your own travel arrangements in the UK

You have chosen not to book an airport transfer with us. Please tell us about the travel arrangements you have made from your UK arrival airport to your accommodation.

Select your mode of transport from your UK arrival airport to your accommodation*
Are you being accompanied on your flight or being met at the airport by someone?*

As you are under 18 and travelling alone, you must book an airport transfer arranged by Kaplan.  Please confirm below that you would like us to arrange a private taxi transfer for you and that you accept the charge for this.

Please confirm below that you accept Kaplan booking you a paid private airport transfer.*
Name of the person accompanying you or meeting you at the airport*
Address of the person accompanying you or meeting you at the airport*
  • Step 1
    Your details
  • Step 2
    Airport transfer options
  • Step 3
    Flight information
  • Step 4
    Accommodation

Flight details

You must complete this section, even if you are making your own way from the airport.

UK arrival date and time*
:
Select the hour and minutes of your flight arrival time, in 24 hour clock format
Which London airport do you arrive into?*
Please indicate which Heathrow terminal your flight arrives at*
E.g. EK 017
E.g. Emirates
Please enter the last city that your flight departs from before arriving at your final destination
Please upload a copy of your flight ticket here; ENSURE THIS IS IN ENGLISH ONLY, PLEASE*
No File Chosen
File uploads may not work on some mobile devices.
If you have a visa, please upload a copy of the entry clearance vignette in your passport
No File Chosen
File uploads may not work on some mobile devices.
  • Step 1
    Your details
  • Step 2
    Airport transfer options
  • Step 3
    Flight information
  • Step 4
    Accommodation

Accommodation

Did you book your accommodation through Kaplan?
Did you book your accommodation through Kaplan?*

Important note:

Please ensure you have completed all the relevant steps to secure your accommodation before you arrive in the UK.

Important note:

On certain arrival weekends throughout the year, you can choose to book a free airport transfer in Step 2 of this form. However, you will not necessarily be transported all the way to your new address. Instead you may be taken to the College accommodation. It will then be your responsibility to make arrangements for the onward journey to your accommodation.

Have you arranged alternative accommodation?*
Address where you will be living in the UK (this can be a temporary address if you do not yet know your permanent address)*
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